Frequently Asked Questions
School Year / Day-off Camp
Registration may be rescheduled or credited to a future camp or class (minus $5 processing fee) until 21 days before a scheduled camp. Rescheduling is subject to space availability.
Within 21 days of a camp day, credits are only available if a waitlisted camper takes the spot (processing fee still applies). Camps often sell out well in advance. The further in advance you tell us about your camper’s change of plans, the more likely it is that we fill your spot.
Registrations cancelled before May 31 will be issued as a refund minus the $100 non-refundable portion of tuition or credited to any other available camp week or program for a $5 processing fee.
Refunds and credits will only be issued after May 31 if a waitlisted camper takes the available spot. Switching weeks is still be option, space permitting, but the $100 deposit is non-refundable and non-transferable at this point.
If Breathing Space cancels a camp due to under-enrollment, inclement weather, or other emergency, registrants will have the option of applying a credit or taking a refund.
Because your reservation represents a space in camp that was held for you and not available for purchase by other campers, there are no refunds issued after the dates listed above.
Edit 01/07/19: We’ve had a rash of refund requests for day off camp right at the previous 14-day deadline, which was very disruptive because that is also our final staffing and camp-cancellation deadline. Within two weeks of camp, parents need to know that we have sufficient enrollment to run and staff need to confirm their work plans. We do not want campers holding a spot in camp unless they are planning to use it. Consequently we ended refunds for day off camps, credit only, and pushed the deadline back by a week.
The first time you enroll a child in camp, we’ll need a signed liability waiver and photo release for each camper. This is a longer version of the waiver you complete when you register. If you haven’t ever filled one out, please bring a copy or plan to fill it out in the morning.
We also need you to update our participant questionnaire every summer and for each new school year. Include anything you think would be useful but especially:
- Allergies – Remind us about food allergies at drop-off on the first camp day of the week too please.
- Pickup notes/authorizations
- T-shirt Size
- Number of additional T-Shirts?
What’s this t-shirt thing? Order Extras!
Campers are required to wear either a camp t-shirt or bandana on all outings for safety reasons. No exceptions. Each camper will get a t-shirt (one per camper per summer, size requests are in the camper questionnaire).
But we do outings almost every day and t-shirts are unlikely to stay clean all week. We always have bandanas on hand (and those are required on water days because they can get wet), but if your camper would like to have an extra shirt(s), please indicate that in the camper questionnaire and we’ll charge the credit card on file. Extra shirts are $10 per child.
We put our Federal Employer Identification Number (EIN) on all our receipts, so check there. The receipt may be all you need for reimbursement. If you can’t locate your receipt. Please send a request by email to have it resent.
If you need forms signed, you can
- Get them signed by any of our lead instructors on the day of camp. Please have them filed out with camper information, EIN, and date(s) of attendance.
- Mail them with a with a self-addressed stamped envelope for return to: Breathing Space, 713 14th Street SE, Washington DC 20003
Unfortunately, we cannot accept emailed forms or arrange for pickup of forms. We work with several hundred families and printing and mailing your forms adds up in administrative time.
Our registration system automatically creates waitlists for any fully enrolled camp or class. To get on the waitlist, you complete the registration process but do not submit payment.
If a camp fills way in advance, we will consider expanding staffing to accommodate waitlisted families.
If a spot opens up, we will contact you about submitting payment or for confirmation before we charge the payment method in your profile.
It is impossible to predict waitlist movement: Some camps we have several families change plans, sometimes at the very last minute. Sometimes when a spot opens, the first waitlisted family takes it. Other times, we call through the whole list and everyone has made other plans. So while we always recommend getting on the waitlist if you want to be called, we generally cannot make likelihood predictions.
Speed things upon confirmation up by saving a payment card to your account profile. We use NMI which is a secure, PCI compliant merchant processing gateway to store payment information.
Important: Do not include a waitlist registration on the same order as camp enrollment. The registration system will charge you in full for both camps even though your waitlist registration does not represent an enrollment. Tech support is working on fixing this problem. In the mean time, please do separate orders: one order for any camp with a waitlist and a separate order for any camp
Breathing Space has had a chronic problem of last minute additions to camp aftercare. While accommodating one or two campers isn’t usually a problem, sometimes we get half a dozen last minute additions in the week before a camp and sometimes several on the morning of camp.
We get that life is sometimes unpredictable and last minute changes happen and want to help, but we suspect a fair amount of the last minute additions are caused by parents not being sure of their after camp plan when they sign up and then forgetting to do anything about it until days before or even the day of camp.
Last minute additions to aftercare sometimes leave us or the Labyrinth education director scrambling to add staff to aftercare or push us over our desired camper to staff ratios.
Starting in January 2019, aftercare costs $15 per day until two weeks before camp. After that, it’s $20 per day.